This Clarification Form is issued by Rönesans Gayrimenkul Yatırım A.Ş. and approved and put into effect by the general manager of Rönesans Holding in order to inform the real and legal persons whose personal data is processed as per Law No. 6698 on the Protection of Personal Data (KVKK) by Rönesans Gayrimenkul Yatırım Anonim Şirketi (Rönesans Gayrimenkul Yatırım A.Ş.) or its affiliates and subsidiaries (hereinafter referred to collectively or individually as 'Rönesans Group') about the rules followed in processing and disclosing personal data and the rights such persons have in this regard in line with the Personal Data Protection and Processing policy adopted and implemented by Rönesans Group.
Rönesans Group: Rönesans Gayrimenkul Yatırım A.Ş. and all its subsidiaries, affiliates, as well as all domestic or foreign companies where its partners are directly or indirectly shareholders,
Personal data: All the information relating to an identified or identifiable natural person,
Personal data of a special nature: Personal data relating to the race, ethnic origin, political opinion, philosophical belief, religion, sect or other belief, clothing, membership of associations, foundations or trade-unions, health, sexual life, convictions and security measures, and biometric and genetic data, as set forth in Article 6 of KVKK,
Processing of personal data: Any operation performed upon personal data such as collection, recording, storage, retention, alteration, re-organization, disclosure, transferring, taking over, making retrievable, classification or preventing the use thereof, fully or partially through automatic means or provided that the process is a part of any data registry system, through non-automatic means,
Processor: The natural or legal person who processes personal data on behalf of the controller upon his authorization,
Data registry system: The registry system which the personal data is registered into through being structured according to certain criteria,
Controller: The natural or legal person who determines the purpose and means of processing personal data and is responsible for establishing and managing the data registry system.Legal entities of the Rönesans Group act as data controllers within the scope of the Law.
Personal data might be processed to ensure that Rönesans Group can undertake all efforts to fulfill its legal and administrative obligations, enter into contractual relationships and sustain them; determine the appropriate products, projects, and services for customers; tailor, develop, and present the same for customers; facilitate and develop coordination, cooperation, and productivity among the units of the legal entities of the Rönesans Group; ensure security of the website and other electronic systems used; comply with the regulations; serve the necessary notices to the parties; engage in advertising and marketing activities; carry out auditing activities; celebrate birthdays; include people in draws and competitions; give people gifts; organize other events, promotions, and campaigns that might benefit the data subject; investigate, identify, prevent, and notify the administrative and judicial authorities of violations to the contract and laws; resolve legal disputes; respond to requests and questions; measure satisfaction, performance, and other parameters; carry out the operations; build policies, especially for human resources; meet the needs; carry out the recruitment processes; determine company strategies; establish, exercise, and protect rights.
Data might be obtained directly from the meetings held in order to identify the requirements associated with the activities carried out by the legal entities in Rönesans Group; and via call centers, websites, social media channels, mobile applications, and other written, verbal, and electronic means, as well as from institutions and legal entities (including but not limited to business partners, suppliers, agents, agencies, subcontractors, contractors, consultants) with whom Rönesans Group conducts business of any nature and through oral, written, or electronic media. Such information might also be obtained during training sessions, seminars, or events held by Rönesans Group or by third parties outside Rönesans Group in their workplaces and projects. Your personal data might be retained for the period accepted in the relevant policies of our Company or set forth in the regulations.
The personal data collected might be disclosed to legal entities, their shareholders, subsidiaries and affiliates, business partners, suppliers, agencies, agents, subcontractors, contractors, consultants, and other private real or legal persons or public institutions, including but not limited to the other real or legal persons or public institutions to these as per Article 8 of the KVKK in order to meet the above-mentioned processing purposes; benefit from the products and services offered by Rönesans Group; customize, differentiate, and tailor the service according to people's tastes, usage habits, and needs; establish legal, physical, and commercial security; improve and audit the quality of services; evaluate the services; build corporate strategies and policies.
As per Article 9 of the KVKK, your personal data might be disclosed to the legal entities of Rönesans Group whose headquarters, branch, workplace, activities, or data storage units are based abroad, as well as their shareholders, subsidiaries and affiliates, partners, suppliers, agents, agencies, subcontractors, contractors, consultants, including but not limited to other real or legal persons, and public institutions abroad as required by the regulations.
Your personal data might be collected wholly or partially through automatic means or non-automatic methods, provided that they are part of the data registration system, depending on the nature of the means of provision mentioned in this document.
Your personal data is processed and disclosed in accordance with Article 5 of the KVKK, and legal entities in Rönesans Group may process and transfer sensitive data in accordance with KVKK 6 by complying with the legal conditions.
At Rönesans Group, the rights of the personal data subjects as per Article 11 of the KVKK and the entire KVKK are specified below.
The written request must be submitted to this address: Portakal Çiçeği Sokak No: 33 Y. Ayrancı/ANKARA/TÜRKİYE or ronesans.holding@hs02.kep.tr for the attention of the holder of the relevant official title of Rönesans Gayrimenkul Yatırım A.Ş. or Rönesans Topluluğu, alongside your explanation about the right to be exercised and necessary information to identify the person submitting the request, to properly exercise the aforementioned rights.
Requests to be submitted to the address specified in writing must be submitted via a notary public. Requests to be submitted via e-mail must be submitted to ronesans.holding@hs02.kep.tr via a software product or application developed for the purposes of application on ronesans.com, if applicable, or by using a registered electronic mail (KEP) or the requestor's secure electronic signature, mobile signature, or e-mail address on file with Rönesans Group.
Submitted applications must be in Turkish and make their intent clear to ensure that the request is clearly understood via the form attached to this document, The relevant documentation and information, as well as ID information, must also be attached to the application.
In the event of submitting applications on behalf of someone else, the requestor must attach legal documentation indicating that they are authorized to represent the requestor, as well as ID and address information.
Any applications submitted in this manner will be processed and responded to as soon as possible or within 30 days maximum. In the event of missing information and documentation, this duration commences upon submission of the complete information and documentation.
Such applications are currently free of charge However, if extra costs are incurred a fee might be charged as per the tariff set by the Personal Data Protection Committee.
Responses might be sent to the address of the requestor in writing or via e-mail depending on the choice of Rönensans Group.
This clarification form is an integral part of any contract that you have entered into in writing or verbally with Rönesans Group.
Please visit www.officelink.com.tr for further information and an application Form.